A Sample Agenda for the 1st meeting, held in January:
Invite everyone to view past caper pictures, ideas, check lists, etc. on blog.
1. Distribute/discuss information sheet with dates of upcoming meetings, Caper chairperson contacts, and deadlines.
2. Introductions - Your name, your child’s name and classroom teacher name. Pass around a roll to collect information from attendees (name, phone, email, classroom teacher.)
3. Please write down your questions to be answered at the end of the meeting. This will enable us to end meeting in a timely fashion.
4. Caper history.
5. Pass out booth leader to-do list. Briefly go over responsibilities.
6. Who is here that has not signed up to be a chairperson for their classroom and would like to be?
7. Pass out folders to chairpersons. DO NOT LOSE FOLDERS.
9. Do I have a budget? How much money can I spend? How do I get reimbursed?
9a. Keep receipts of booth expenses. Submit donation and expenses records to treasurer quickly. Share the tax ID number.
10. Pass out maps of gyms. Briefly explain.
11. Pass volunteer booth sheet example. Briefly explain.
12. Briefly go over other volunteer opportunities for caper. Pass out contact list.
13. Discuss raffle/ baskets/ art sale and volunteers.
14. Discuss booth reports and blog updates.
15. Questions?
16. Go to Caper closet in school (key needed ahead of time). Go to copy room for paper and copy needs.
17. End meeting.
