Second Planning Meeting: Notes for Booth Chairs

Caper 2009
Planning Meeting #2
Feb. 17

1. You should be into making publicity posters with the class.
You should have plans for décor.
Volunteers should be scheduled –EMAIL ME IF YOU’RE REALLY STRUGGLING!
Tip: When talking to someone on the phone, if they ask which spot you need to fill, fill the LAST slots of the day first (they are usually the hardest to fill.)
Do you have extra volunteers we can use somewhere in the overall Caper? Update.
Did you get cakes? Email the cake walk chair so she has an idea of what’s coming in. I will be asking for cake, soda from all students this week via backpack express.

2. MAP – Here is the map for the caper with your final location and dimensions.

3. TABLES/ CHAIRS – Most booths are getting 1 table, 2 chairs. If you need more, email me.

4. MARCH 6, FRIDAY: NOBODY in or near gym until after 6:30. The crew will go faster (and no one will get hurt) if you just STAY OUT! (To volunteer for heavy construction crew from 5:00-6:30, email Kent kdelfosse@gmail.com )

5. 9:00 PM FRIDAY MARCH 6 = Lights out! Don’t be mean to the custodians. They like to go home!! Show up at 6:30 so you know you’ll be done by 9:00.

6. Supplies to bring on FRIDAY MARCH 6: 2 copies of the theme book to display, Ladder, Tape, Banner, 3 prize boxes, Ticket Box, Markers, scissors, Poster explaining game and number of tickets. Idea: fold top of banner over wire and use clothespins or staples to attach the banner to wire. Note: banner can go on back wall, front of table, or wire above. Rule: NO CLEAR TAPE on the floor. If you need tape on the floor and are unsure, please check with the custodian.

7. GRAND DÉCOR: Give us 2 lines of quote from your book to display in our mural. Also, bring 2 copies of the book to display at your booth. Open the book, tie a string around the spine like a lasso, and you’ll have a method for “dangling” for people to look at, without allowing them to walk off with it. You can attach your lasso to the overhead wire or a table leg.

8. Final Booth Report is attached: Read over.
Email to the chair after the caper – Deadline MARCH 17
Write it by hand if you REALLY love to write things out, put into CAPT mailbox in office. Gina

9. Questions/ other items

10. Closet opening, sorting, pass out stuff to everyone! As you put stuff in after the caper, try to keep it organized. Thanks.